This role supports financial operations within the department, focusing on billing, budgeting, project tracking, and vendor management. The role requires strong organizational skills, attention to detail, and the ability to collaborate with multiple departments to ensure accurate financial tracking and reporting.

• Billing & Invoicing: Maintain billing trackers, generate internal invoices, and manage invoicing requirements (e.g., PDFs, customer POs). Update SiteTracker and provide billing reports to the associate VP.
• Budget Management: Assist with monthly budget revisions, track labor and travel expenses, and collaborate with department managers to adjust budgets based on project progress.
• Purchase Orders: Handle Verizon and vendor PO requests, ensuring accurate coding and filing.
• Project & Site Management: Set up new projects, track budgets, and ensure SiteTracker reflects accurate site and financial data.
• Vendor & AP Management: Monitor POs, CORs, and reconcile vendor invoices. Review open POs for accuracy.
• Financial Monitoring: Track costs for maintenance jobs, reconcile Visa/travel expenses, ensure proper payroll coding, and assist with financial reporting.
• Training & Support: Provide training to new coordinators, offer team guidance, and participate in departmental/executive financial meetings.
• Additional Responsibilities: Process PRFs, request COIs, manage permit authorizations, and support the rollout of Microsoft Dynamics.