The E-Verification Specialist is responsible for managing and executing employment eligibility verification processes in compliance with federal regulations. This role involves verifying new hires' work authorization through the E-Verify system and managing the Form I-9 process to ensure all employment records are accurate, compliant, and up to date. The E-Verification Specialist will work closely with the HR team and assist with auditing and reporting as necessary.
Key Responsibilities:
Employment Eligibility Verification
Use the E-Verify system to confirm employment eligibility for all new hires.
Conduct Form I-9 verification for each employee and ensure timely completion.
Follow up on tentative non-confirmations (TNCs) and resolve any verification discrepancies in accordance with federal guidelines.
Compliance and Documentation
Ensure all documentation meets USCIS and Department of Homeland Security requirements.
Regularly audit I-9 and E-Verify records for accuracy and completeness.
Maintain confidentiality and secure storage of all employee verification documentation.
Process Improvement
Identify and recommend process improvements for efficient verification and compliance.
Train HR and hiring managers on compliance best practices related to E-Verify and I-9.
Communication and Follow-up
Act as a liaison between employees, HR, and regulatory bodies to resolve verification issues.
Inform employees promptly of any discrepancies or issues that arise during the verification process.
Reporting and Record-Keeping
Generate regular reports on I-9 and E-Verify status and communicate findings to HR leadership.
Ensure that records are accessible for internal audits or inspections by relevant authorities.
Job Requirements
Requirements:
Education: High school diploma or equivalent (Bachelor's degree preferred).
Experience: Experience with E-Verify, I-9 forms, or a similar employment eligibility verification system.
Skills: Strong attention to detail, organizational skills, and familiarity with HR compliance. Proficiency with HRIS systems is preferred.
Knowledge: Familiarity with federal employment eligibility laws and E-Verify regulations.
Preferred Qualifications:
Prior experience in HR compliance, employment verification, or a similar role.