Responsibilities:
* Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance.
* Prepare, analyze, and distribute monthly project spend, labor, and SAP based reports for capital and expense projects.
* Track and update engineering, departmental, and operational metrics, including one pager metrics, divisional vital fews, and routine reporting.
* Manage experimental parts tracking and assist process engineers with quoting activities.
* Coordinate purchasing requests, receipts, documentation, and contractor related materials.
* Own logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments.
* Schedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series.
* Organize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination.
* Route and track access requests, IT tickets, facilities service tickets, and other service requests for team members.
* Coordinate on site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries.
* Manage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control.
* Maintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness.
* Track deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners.
* Draft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team.
* Handle miscellaneous administrative and coordination tasks that reduce non technical workload for engineers.