Direct Hire/ Placements
? Serves as primary resource and coordinator for ADP Workforce Now HRIS functions including all data entry, employee lifecycle transactions and benefits administration enrollments.
? Create all payroll authorizations for bi-weekly payroll process, data entry in ADP Workforce Now, coordinating PA Forms and Excel database files (i.e., Changes and Terminations and New Hires) and send to Finance/Payroll.
? Position Control - maintains and updates position control regularly to reflect all employee updates, transfers, leave status etc. and updates monthly the KPI (Key Performance Indicator) data elements.
? Create and maintain all new hire personnel files; ensure that mandated items such as annual physical assessments, licenses, certifications and trainings are included and current.
? Generate Human Resources monthly reports for VP, Human Resources and President & CEO, which includes dashboards, statistics, and other reports as requested. This includes DEI data elements, tracking and trending, as reflected on the monthly Reports.
? Update and maintain current Human Resources section on the PPHP Intranet including departmental items and documents.
? Benefits administration - coordinating new employee enrollments, employee status changes and qualifying events.
? Coordinate annual (OE) open enrollment by assisting in the coordination of with the benefits broker
? Administer, maintain, and troubleshoot issues for all ADP Workforce now Carrier Connections with carriers.
? Responsible for scheduling HR staff meetings, taking meeting minutes for review and distribution.
? Coordinate and respond to employment verifications including mortgage, wage garnishments, county or government requests and respond to NYS Unemployment inquiries.
? Performance Appraisal Review process: coordinate individual monthly reminders to the Management and Leadership Team
? IT access and security: submit IT requests for employee changes, terminations, deactivations, and reactivation
? Leave Management - coordinates deactivation of IT access at start of the leave including reactivations on employee return to work.
? Process all monthly benefit (elective and voluntary) vendor invoices and code for Finance, including coding Temp Service invoices per appropriate coding for service and hours allocation.
? Inventory weekly supplies and order as needed for the Team.
? Provide administrative support to the VPHR including conference calls, organizing, and scheduling meetings, creating and maintaining data spreadsheets, preparing correspondence, mailings, reports, minutes, and the like.
? Assist in the coordination of the NET and QNHO which includes staff roster lists and email invitations and reminders. email invitation and QNHO employee list and email invitations.
? Serve on affiliate committees, teams, and workgroups, as needed.
? Assigned additional projects or priorities, as needed.
Ideal Skills & Requirements:
? Bachelor's degree preferred, and minimum 3-5 years' experience in human resources or relatable operational experience, human resources generalist experience preferred, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
? Knowledge and proficiency strong of computer software including Microsoft Office (Word, Excel, Outlook, Power Point, SharePoint, and Teams), Adobe Acrobat, Digital Signature software, and ADP Workforce now.
? Excellent verbal and written communication and organizational skills, including priority-setting and decision-making ability.
? Excellent organizational skills, with strong attention to detail and accuracy.
? Initiative, ability to work independently and under pressure and understands shifting priorities.
? Excellent interpersonal skills and ability to work with staff, volunteers and community.
? Possesses a high degree of confidentiality, integrity, discretion, and tact.
? Ability to work flexible hours including evenings and weekends, as needed.