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Job Details

Administrative Assistant

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Cracow,  Poland

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Job Description

Stefanini is a global IT services company with over 88 offices in 39 countries across the globe. Since 1987, Stefanini has been providing offshore, onshore and near-shore IT services, including application development, IT infrastructure outsourcing (helpdesk support and desktop services), systems integration, consulting and strategic staffing to enterprises around the world. Due to the constant growth of our services, we are now seeking exceptional individual for a hybrid support for one of our clients in Cracow as an:


Administrative Assistant

The Administrative Assistant plays a pivotal role in providing comprehensive support to senior leaders and teams within the organization. Responsibilities include managing calendars, coordinating meetings, handling correspondence, and ensuring the smooth operation of administrative tasks. Superior attention to detail, excellent communication skills, and a 'can-do' attitude are essential for success in this fast-paced and dynamic environment.

 Job Responsibilities:


  • Calendar management for internal and external meetings;
  • Preparing documentation and slides as required;
  • Drafting and managing correspondence and communications on behalf of the senior manager;
  • Facilitating meetings by planning agendas, developing, and distributing presentations, taking meeting minutes, as well as follow-up actions plans;
  • Assistance with other ad hoc projects.

Job Requirements

  • English proficiency is required;
  • Two years of work experience in Administrative Assistant or similar role in a demanding and multitasking international environment;
  • Have good communication and interpersonal skills;
  • Strong organizational skills and ability to prioritize multiple tasks with strong attention to details;
  • Strong knowledge of MS Office.

Our offer
  • Full time job, stability of employment;
  • Competitive salary package with attractive language bonus;
  • Flexible benefits package (you can choose from such items as MultiSport card, cinema tickets, vouchers for various shops and restaurants, holiday booking discounts and much, much more);
  • Premium private medical healthcare, which includes dental care and insurance policy for international travel;
  • And up to 4 extra days of paid holidays per year!

The preceding job description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.
Diversity & Inclusion
Here at the Stefanini Group, we value plurality and equity, regardless of race, sexual orientation, disability, age, ancestry, religion, gender, and nationality. We understand and encourage the importance of being you!
What's next: 
It's best to apply today, because job postings can be taken down and we wouldn't want you to miss this opportunity.
In case you will need further information, just send us a message at and we'll be happy to assist!
About us 
We are a Brazilian company with over 30 years of experience in delivering IT services worldwide, ranging from IT outsourcing to application development or IT staffing. We have a direct presence in 39 countries, through our 88 offices located throughout the world and we enjoy working for over 500 active clients. While more than 300 of them are multinational corporations, we have managed to become the preferred partner of many small-to-midsize local and regional companies as well. Most of our clients come from industries such as financial services, manufacturing, telecommunications, chemical, services, technology, public sector and utilities. 
Stefanini has career opportunities locally and around the world for professionals interested in a vibrant, passionate, team-oriented workplace. If you are a customer-centric person with a "get it done" attitude, come over for coffee and a talk on your future career with us!
Learn more about us on and join us on LinkedIn, Facebook and Instagram where we regularly post insights from our colleagues.




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