Job Details

Security Administrative Assistant

Administrative Support  Weymouth, MA  Posted: 11/18/2021
Job Description

Job ID#:


Job Category:

Administrative Support

About BHI Energy
BHI Energy is a broad umbrella organization with a complete service offering that covers all facets of Power Generation through the entire Electrical Delivery system. For over 40 years, our diverse services have been focused on multiple end markets, united by our level of service and quality, our unique partnership approach to our customer relationships, and our internal culture of how we interact with and support each other. To learn more about us, go to

BHI Energy provides competitive compensation & benefits, career advancement opportunities and a great work culture!

Under the direct supervision of the Security Manager, the Administrative Assistant will provide administrative support to the corporate Security Department.  In this capacity, the incumbent is responsible for daily administrative functions, supporting emergent department needs, requests from department personnel and interacting with applicants regarding their background investigations.

  • Process, distribute and electronically file Request for Access letters.
  • Answer the telephone for the Security Department and answer the caller's questions or route incoming calls to the appropriate department personnel. 
  • Send out electronic background application to applicant, follow up on completeness by email or phone and track the return.  
  • Assist applicant with technical questions regarding application.  
  • Review application for completeness and/or questionable attributes.  Process application accordingly based on status.   Document as needed.
  • Coordinate and schedule Psychological Evaluations with applicant, site staff and vendor.
  • Run and distribute daily, weekly and monthly department reports.  
  • Password protect documents and distribute accordingly to security personnel.  
  • Perform industry data base searches. 
  • Document all actions in detail as required. 
  • Manage office supplies and equipment, submitting requests for supply and equipment maintenance orders as necessary.   
  • Perform other related duties as required.

Job Requirements


An ideal candidate will have the following qualifications:

  • A High School Diploma
  • Two (2) to four (4) years of experience as an Administrative Assistant or the equivalent education and experience.
  • Critical attention to detail and problem-solving skills required.
  • Must have excellent phone and organizational skills.
  • The ability to work in a fast-paced team environment is essential.
  • Excellent working knowledge and experience in Microsoft Office Suite software and Adobe is required, to include Word, Excel.
  • The ability to work overtime based on business conditions is required to include early evenings and weekends as needed.
  • Proven ability to demonstrate a high level of ethical behavior, integrity and trust.\
  • The ability to understand and comply with BHI Energy processes and procedures and utilization of developed tools to most effectively manage work is essential.
  • Must actively demonstrate the BHI company values and support the BHI Ethics and Standards.
  • Must be able to pass all background and screening requirements for the position, to include drug and/or alcohol screening, meeting Nuclear Regulatory Commission background investigation as noted in NEI 03-01.   

Apply now! BHI Energy’s Talent and Placement Specialists are waiting for your application.

BHI Energy is an Equal Opportunity Employer and provides a fair and equal employment opportunity for all employees and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. BHI Energy is a federal contractor that requests priority referrals of protected veterans. BHI will provide reasonable accommodations for the application process and during employment necessary for eligible applicants/employees to perform essential functions. If you require special support or accommodation while seeking employment with BHI Energy, please email providing your name, telephone number and the best time for us to reach you.


Griffin Marsh


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