Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis *Review invoices for accuracy and forward to fiscal department on a timely basis. *Maintain inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in or discarded.
*Maintain and balance office petty cash fund by collecting expense vouchers, reimbursing staff, and reconciling and submitting vouchers to fiscal on a, at minimum, monthly basis. *Maintain, training logs, office certificates, etc., to ensure compliance with regulatory agencies as well as HOGAR requirements. *Collect, organize and forward program report data to supervisors and data manager. *Draft, copy, fax and file memoranda, letters and other agency documents. *Maintain calendar, schedule appointments and arrange meeting rooms. *Maintain common spaces in office including ordering and restocking supplies and general area upkeep. *Greet and direct visitors to appropriate location(s). *Assist with the collection of documents for audits and submission of proposals. *Assist Site/Program Director in preparing board and DHS reports. *Deliver and/or pick up documents to/at HOGAR offices, funding sources and or other locations.?*Maintain client databases and play team role of super-user for Awards and CARES systems. *Perform additional duties as assigned