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Executive Assistant  King Of Prussia, PA  Posted: 4/9/2024
Job Description

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The Executive Assistant will provide executive-level support to the Chief Operating Officer (COO) and the overall Company.  The primary responsibility is to be the right hand person to the COO and assist the operations.  The person will report directly to the COO and will be based in King of Prussia, PA.

The Big Picture - Top Skills You Should Possess:  
  • Maintain an accurate and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
  • Track COO's tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
  • Organize internal and external meeting for COO, including logistical and substantive preparation
  • Manage all travel scheduling and arrangements for the Employees
  • Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner
  • Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality
  • Provide special project leadership and support as needed. 
  • Organize and track contracts 
  • Assist in organizing and renewing Engineering and Firm Licensing
  • Inventory and manage the safety equipment 
  • Manage the company merchandise program
  • Plan and organize weekly specialty days for the employees
  • Conduct preliminary research on a variety of topics; draft materials as needed
  • Run reports from the management system and provide to the COO 
  • Perform any other relevant duties as assigned

What You Need to Bring to the Table:  
  • Detail oriented, organized with proven ability to successfully multi-task
  • Proficient in MS Office Applications (Excel, MS Word); Pivot Tables
  • Positive, tenacious attitude
  • Strong verbal and written English communication skills
  • Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally
  • Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines
  • Ability to consistently apply good judgment and make good decisions.
  • Ability to maintain confidentiality and discretion at all times
  • Proven analytical and problem solving abilities
  • Organized with a proven ability to juggle multiple projects at once
  • Experience managing complex event logistics
  • Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit card and other expenses
  • Ability to be in KOP Office 
  • At least a high school diploma or a GED certificate in addition to skills certifications.
  • 5 years experience as an executive-level administrative assistant. Utility industry experience is a plus. 

Other details about the role:   
  • You must be a self-starter, solution focused, and most importantly, you must realize that you are joining something that is a mission larger than your job, your career and even this organization.
  • Enthusiasm to learn and significantly contribute
  • Take initiative to learn and ability to work independently. 
  • Highly organized, detail oriented and self-motivated
  • Collaborative mindset and strong interpersonal skills
  • Remains positive in high pressure and stressful situations
  • Demonstrates critical thinking, communication, and relationship-building skills
  • Action oriented and results focused
  • Flexible and resourceful approach
  • Independent problem solver

About ExecuPOWER: We are powering our future through partnerships, principles, and passion. We are a full-service, certified women-owned engineering consulting firm that provides design and project services to the power industry. Our Mission is to provide premium engineering design and consulting services to the power industry, offering innovative, cost-effective solutions to our clients and delivering each project on schedule or sooner, and at the utmost level of safety and quality.
ExecuPOWER's Benefits: As an organization, one of our top priorities is to maintain the health and wellbeing of our employees and their families. To achieve this goal, we offer robust and comprehensive benefits including:
    • Time Off: Paid Holidays, PTO, and Parental Leave 
    • Career Growth: We have grown over 170% since last year, and we are projected to grow by almost 50% next year! 
    • Tuition Assistance: Certifications and Continuing Education 
    • Flexibility: Our Employees have flexible work schedules. 
    • Retirement: We provide a 401K Plan and Match for our Employees. 
    • Healthcare Coverage for your family and pets: 
      • Medical, Dental, and Vision Plans
      • Health Savings Account Company Contributions 
      • Daycare Flexible Savings Account 
      • Short-term and long-term disability, supplemental life insurance 
      • Pet Insurance

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