United Arts of Central Florida, a $9+ million nonprofit with a 32-year established history in the four-county Metro Orlando region, is looking for an outreach coordinator to support our Outreach and Grantmaking Department team with implementation of our grantmaking and advocacy programs. The outreach coordinator is a support position to the director, public grants & advocacy.
The coordinator will perform a variety of skilled administrative and clerical duties directly related to program management activities of the outreach and grantmaking department. These include maintaining databases, preparing routine correspondence, assisting with grant compliance, coordinating meeting logistics, providing customer service to grant applicants, and assisting and participating in program workshops and events. This position will coordinate a variety of programs. The ability to juggle multiple tasks and keep differing objectives straight is a must!
This position is relied on heavily for organization, detail work and communication, and utilizes cloud-based technology, Excel spreadsheets, Adobe Professional, and the Foundant grantmaking database, and Outlook. Must have above average skill level with databases and Office products. This position is full-time (40 hours per week) and spends 100% of its time supporting grantmaking and advocacy services.
The grantmaking program of work includes:
* Coordinating grant workshop meetings
* Providing technical support for applicants and panelists
* Reviewing submitted grant applications for eligibility and completeness
* Preparing panel materials and coordinating the logistics of panel meetings
* Preparing final scoring and comments for applicants
* Preparing reporting documents for client
* Preparing award notices and funding agreements
* Monitoring Grant compliance (contracts, reporting forms, site visits)
* Processing grant payment requests
* Maintaining tracking spreadsheets
* Responsible for maintaining the grants, research, and advocacy pages of the United Arts website including postings, funding opportunities and grant portal links
* other duties as required
The advocacy program of work includes:
Assist the director with coordination of advocacy work, which may include:
* Coordinate annual arts advocacy trip to Florida State House in Tallahassee, including all event logistics and preparation; legislative appointments and mapping for teams, gather support materials.
* Compile state of Florida arts and cultural grant information for local area; participate in annual workshop
* Participate in monthly Florida Cultural Alliance calls .
* Promote/provide support materials from Central Florida region with advocacy efforts, Arts Action Fund alerts, and others as needed and relevant to the United Arts service area.
* Americans for the Arts national research study (AEP6) - coordination of seven-county region data collection, including working with arts partners.
* Assist with other data collection.
WORK EXPERIENCE REQUIREMENTS
* Two or more years of clerical support experience.
* Experience in a nonprofit grant making or accounting environment preferred.
* Process- and data-driven and very detail oriented; interested in the "why," not just the "how."
* Comfortable using and maintaining e-granting database software, event related databases and accounting software; comfortable maintaining website content;
* Superior written and oral communication skills;
* Ability to deal effectively with a wide range of people and situations; must be able to interact with clients of all cultural backgrounds; ability to speak Spanish a plus; ability to speak social media a plus; adept at technology and maintaining data
* Proactive, with ability to work in a team environment;
* Ability to work independently, prioritize and manage diverse activities, and advance numerous projects concurrently;
* Intermediate to advanced math skills; must be able to add, subtract, divide, multiply, and work with fractions, percentages, and averages; and
* Intermediate to advanced user in Microsoft Word, Excel, Adobe Professional, and Outlook.
TRAVEL AND OTHER
* Must have reliable car and current U.S. driver's license
* May require travel within the four-county region, and annually to Tallahassee (1-2 days)
* May require occasional early morning or evening event attendance
* Travel is less than 10% of the position
* Must be able to lift 30 lbs.
* Bachelor's degree from a four-year college or university or equivalent work experience
* Exceptional skill sets and experience may qualify in lieu of formal education
COVID-19 - This position collaborates with numerous departments and is based in the office. United Arts requires that all staff working from the office be vaccinated.