<< Back to Job Search Results

Job Details

HR Assistant

Job ID#:


Job Category:

Human Resources


Cracow,  Poland

Position Type:


Job Description

Stefanini brings decades of IT outsourcing expertise to clients around the globe. We support mid-size and large corporations through offshore, onshore and nearshore IT managed services, systems integration, consulting and strategic staffing. Our service offerings include: IT infrastructure outsourcing, application development/systems integration, ERP/SAP consulting, asset management, and strategic IT staffing solutions.
We are now looking for talented people to make a real contribution to our business as:
HR Assistant (1 year-long contract)
General responsibilities:
  • Responsible for personnel administration activities;
  • Provide support for full employee life cycle (Hire, Data changes, Termination) by preparing and administrating the HR legal documents for employees (employment contracts, addendums of employment contract, termination decisions, certificates, including document scanning and internal system up-dates);
  • Ensure compliance with Polish legislation and internal policies, follows internal procedure and local legislation requirements;
  • Liaise with HR Generalist and HR Business Partner to ensure legal compliance for all HR related matters;
  • Collaborate with external service providers (payroll company, medical services provider, health and safety company, etc) to ensure compliance for local legal requirements;
  • Organize the mandatory medical check-up and health and safety training;
  • Provide advice and guidance about internal HR policies & procedures and offer support for employees and managers HR queries;
  • Operate the internal HR application: create new hire accounts, process the changes of employment contracts, internal transfers, leave of absence, closing the accounts, offering advice to employees and managers for using the internal HR application;
  • Process PCFs (Personal Change Form) to ensure all documents are following internal procedures and policies;
  • Handle Benefits Administration;
  • Keep track of probation period and centralize probation period review forms;
  • Prepare monthly and ad-hoc reports;
  • Answer to employees’ and managers’ requests including via SSD (Stefanini Service Desk) ticketing service;
  • Manage payroll input process: prepare payroll data for new employees, leavers, changes of employment contacts, bonuses, timesheets verification, sick leaves and transmit all data to finance department/external consultant in due time;
  • Works closely with the rest of the HR team and ensure back-up support during colleagues holiday period for HR Generalist or other HR staff.
Job requirements:
  • Strong organizational and prioritization skills;
  • High attention to details;
  • Ability to multi-task, problem-solve and meet time sensitive targets;
  • Strong commitment to goal achievement;
  • Ability to keep and maintain confidential and secure records and information;
  • Ability to effectively respond to and interact with all levels of organization staff;
  • Strong oral and written communication skills;
  • Fluent in English, both written and spoken;
  • Ability to work in a fast paced, quickly changing environment;
  • Experience in personnel administration, knowledge of Polish labor legislation and human resources procedures is preferred; preferably 1-3 years of work experience in HR area;
  • Experience with Outlook, MS Word, Excel and PowerPoint.
Our offer:
  • Full time job with stability of employment for the duration of the contract - and a possibility of extension past the pre-set timeframe
  • Competitive salary package
  • Flexible benefits package (you can choose from such items as MultiSport card, cinema tickets, vouchers for various shops and restaurants, holiday booking discounts and much, much more)
  • Premium private medical healthcare, which includes dental care and insurance policy for international travel
  • And up to 4 extra days of paid holidays per year!

Job Requirements



  Already have an account? Log in here